Automatically Capture and Process Purchase Orders Sent via Email
Eliminate manual data entry from emailed purchase orders with ActionEDI's Email PO Automation. Our intelligent solution automatically extracts order data from emails and attachments, converting them into standardized EDI documents or directly importing them into your systems.
ActionEDI's Email PO Automation transforms the chaos of email-based ordering into a structured, automated process. Our platform monitors designated email accounts, intelligently extracts order data from various email formats and attachments, and converts this information into standardized documents that integrate seamlessly with your business systems.
"Please process the attached order for 200 units of item #A1234 to be delivered to our Dallas warehouse by June 15th."
Item:
A1234
Quantity:
200
Delivery Location:
Dallas Warehouse
Requested Date:
June 15, 2023
Our intelligent platform provides all the capabilities you need to automatically process orders received via email, eliminating manual data entry and accelerating your order fulfillment.
Continuously monitors designated email accounts for incoming purchase orders from customers or partners.
Extracts data from various email formats and attachments including PDF, Excel, Word, CSV, and plain text.
Intelligent algorithms identify and extract key order information regardless of format or structure.
Transforms extracted data into standard EDI formats (850, 875, etc.) or your preferred internal format.
Flags orders requiring human review with an intuitive exception management interface.
Automatically validates extracted data against product catalogs, customer information, and business rules.
Transform your order processing workflow with these powerful advantages
Stop manually keying email orders into your systems, saving time and reducing errors.
Reduce order processing time from hours to minutes with automated data extraction and conversion.
Eliminate typos and transcription errors that occur during manual data entry.
Process orders faster and more accurately, improving customer satisfaction and reducing queries.
Lower the cost of order processing by up to 80% through automation and efficiency.
Preserve a complete audit trail from original email to processed order for reference and compliance.
Our Email PO Automation solution follows a streamlined process to transform email orders into structured data
Customers send purchase orders to your designated email address.
Our system monitors the inbox and extracts attached files or embedded order details.
Intelligent algorithms identify key order data regardless of format.
Extracted information is converted into your preferred format (EDI, ERP import, etc.).
Orders are validated against business rules, with exceptions flagged for review.
Processed orders are automatically sent to your ERP, order management system, or EDI platform.
This automated workflow eliminates manual intervention, reducing processing time from hours to minutes while maintaining complete accuracy and traceability throughout the order lifecycle.
Our solution processes purchase orders from virtually any email format or attachment type
Simple text-based purchase orders in email body
Rich-text formatted purchase orders with styling
Tabular data embedded directly in email messages
Standard PDF documents with order information
XLS and XLSX files with order data in cells
DOC and DOCX files containing order details
Comma-separated values in structured format
Structured XML data representing orders
Simple TXT files with order information
Get up and running quickly with our streamlined implementation process
Simple email monitoring with standard templates and direct EDI output
Custom data extraction rules, multiple email sources, and integration with ERP/WMS
Complex business rules, multiple system integrations, and custom user interfaces
See how much time and money you could save by automating your email purchase order processing
See how businesses like yours have transformed their order processing with Email PO Automation
We were spending 15-20 hours per week manually entering email orders from smaller customers. ActionEDI's Email PO Automation has reduced this to less than 2 hours of exception handling, and our error rate has dropped by 95%.
Owner and Executive Vice President, Liquid PC
Join hundreds of businesses that have automated their email order processing with ActionEDI.
